Supplier Insurance Requirements

This webpage summarizes the UC Minimum Insurance Requirements for Suppliers. 

Suppliers (or Contractors) include independent contractors, consultants, vendors, or other service providers providing goods or services under a contract, purchase order or other written agreement with the University.

Minimum Coverage and Limits

Commercial Form General Liability Insurance
Each Occurrence $ 1,000,000
Products/Completed Operations Aggregate $ 2,000,000 
Personal and Advertising Injury $ 1,000,000 
General Aggregate $ 2,000,000

Business Automobile Liability Insurance $1,000,000 – auto liability is only required when supplier’s vehicles will be used for purposes other than commute purposes.

Workers’ Compensation as required by applicable state law & Employer’s Liability $1,000,000.

All Certificates of Insurance issued to the University by the Contractor/External User must:

1. Require advance written notice to the University in accordance with policy provisions, of any modification, change, or cancellation of any component of the insurance coverage;
2. Indicate that The Regents of the University of California are an additional insured as described in the contract, except for Professional Liability and Workers’ Compensation Insurance;
3. Include certification that the insurance policy for Professional Liability coverage includes contractual liability coverage for liability that would exist in the absence of the contract;
4. Include certification that the General Liability coverage contains a Severability of Interest provision and shall be primary insurance as respects the University, its officers, agents and employees, and that any insurance or self-insurance maintained by the University shall be excess of and non-contributory with such insurance.

Sample Certificate of Insurance (Download)

Additional Insurance Requirements

Depending upon the type of good or service being provided, additional insurance requirements might apply.

Alcohol, providing or serving

Minimum Insurance Requirements and Liquor Legal Liability $1,000,000

Charters, air

Minimum Insurance Requirements and Aviation Liability ranging from $2,000,000 to $500,000,000

Charters, boat

Minimum Insurance Requirements and Protection and Indemnity

Charters, bus or other vehicles

Minimum Insurance Requirements and Auto Liability ranging from $5,000,000 to $15,000,000

Construction activities or work on facilities

Minimum Insurance Requirements and additional requirements based on scope of work

• Professional (Errors & Omissions) Liability starting at $1,000,000 
• Pollution Liability $2,000,000
• Contractor’s Pollution Liability starting at $1,000,000
• Unmanned Aircraft System (UAS) $1,000,000

Environmental activities

Minimum Insurance Requirements and additional requirements based on scope of work

• Pollution starting at $1,000,000
• Contractor’s Pollution starting at $1,000,000
• Environmental starting at $1,000,000
• Hazmat Insurance starting at $1,000,000

Health Related

Minimum Insurance Requirements and Professional Liability $5,000,000

Institutional Data

Minimum Insurance Requirements and Privacy, Technology and Data Security Liability, Cyber Liability, or Technology Professional Liability Insurance

Insurance requirement varies by Protection Level Classifications and number of records:

• P1 – If Appendix DS applies, this insurance policy must have minimum limits of $500,000 each occurrence and $500,000 in the aggregate. 
• P2 – If Appendix DS applies, this insurance policy must have minimum limits of $1,000,000 each occurrence and $1,000,000 in the aggregate. 
• P3 and P4, less than 70,000 records – this insurance policy must have minimum limits of $5,000,000 each occurrence and $5,000,000 in the aggregate.
• P3 and P4, 70,000 or more records – this insurance policy must have minimum limits of $10,000,000 each occurrence and $10,000,000 in the aggregate.

Minors, children and youth younger than 18 years of age

Minimum Insurance Requirements and Sexual Abuse and Molestation starting at $1,000,000

Professional Services

Minimum Insurance Requirements and Professional Liability Insurance $2,000,000

Professional Services: Highly specialized functions, typically of a technical nature, performed by a supplier that, with respect to the services to be rendered, most commonly a) has a professional license; b) is licensed by a regulatory body; and/or c) is able to obtain professional errors and omissions insurance. Professional services are of a nature that the University would consider the supplier’s experience, qualifications and skills to be more important than comparative cost when selecting a supplier. Examples of professional services include medicine and related medical services, and legal, accounting, architectural, and engineering services.

Resources

The UC Terms and Conditions of Purchase and Insurance Limits Required by the University webpages provide additional details about the UC insurance requirements.

No information on this website changes the terms or conditions for a supplier.

CampusConnexions

CampusConnexions can help some suppliers meet the university’s insurance requirements. However, there is no requirement or obligation to obtain insurance through CampusConnexions. 

Some suppliers are not eligible for CampusConnexions insurance programs.

This insurance is limited to goods and services being provided to the University of California only. 

If you need assistance with obtaining insurance, contact CampusConnexions directly at 866-838-9536 (8:00 a.m. to 5:00 p.m. Central, Monday – Friday) or email plsdsteam.service@getamba.com.