Waivers

Matrix

Review the Matrix for Waivers and Release of Liability (pdf) for information about identifying the waiver to use, when waivers should be used, and who signs waivers.

Waivers

• University of California Waivers
  • Facilities Use, General Use, Student Organization, Virtual Program and FAQs
• Minors in Laboratories and Shops Policy (pdf) includes a waiver for minors in laboratories and shops
• Volunteer Waiver and Election of Workers’ Compensation Coverage for volunteers

Using waivers

• Important information about the activity that will not fit in the description area of the waiver can be supplied to participants, parents or guardians in a separate document. That document should then be referenced in the description arear. The document should be given the person signing the waiver for review and a copy of the document should be retained with the waiver.
• Waivers cannot be signed by minors. Activity participants under 18 must have a waiver signed by a parent or legal guardian.
• Waivers should be retained for 5 years after the end of the activity OR 5 years after the 18th birthday of a minor participant – whichever is longer.
• The campus unit sponsoring the activity is responsible for retaining the waiver. Go to Volunteer Waiver and Election of Workers’ Compensation Coverage for additional information about this waiver.
• Waivers can be scanned and retained electronically. 
• Waivers should be used as provided and not changed except for the fillable fields.
• Do not translate or attempt to explain the legal meaning of the waivers. They are written in an easy to understand style that should be self-explanatory. If needed, participants can seek outside help to translate or explain the legal meaning of the waivers. 
• Anyone who refuses to sign a waiver should not be allowed to participate in the activity.

If you have questions about waivers, contact propertycasualty@ucsc.edu.